Office relocation made easy

Once you've decided to move your office to a new location, you need to seriously consider the impact it will have on your staff and business activities and plan the most efficient way to relocate that will cause the least disruption to your business.

Pre planning is a major step towards a smooth move from A to B and a well thought out checklist should ensure that the move follows the most practical task and time sequence. Look at possibly two days for your removal, one to dismantle your existing office and remove it to the new location and another to reassemble everything and get it all up and running again.

Tips for moving your office

A written list of guidelines for everyone involved ensures that staff and helpers are kept in the loop. Workstations need to be dismantled and equipment packed up safely, with reassembly at the other end to be done in a logical sequence. Therefore, some points to consider are:

• Prepare your staff in advance of the move and ensure everyone knows their role.
• Prepare a good easy to follow checklist and ensure that everyone involved has a copy.
• Have a contingency plan to cover any variables that may need to be amended.
• Prepare a floor plan for the new site so that items can go straight to their proper locations.
• Check your insurance for what coverage you have.

Time is a major factor when moving a business to a new location. Floor plans are a good idea and will save you time as it will cut back on double handling. Also, be sure to label all your packing as this will also save time when you are unpacking at the other end.

Equipment care

Office equipment is expensive and need careful handling to avoid breakages and damage to internal and electronic components and this is where professional removalists who are qualified in office removals are a good idea. They are trained in the correct packaging and removal of even the most sensitive office equipment and have the expertise to ensure the safety of your equipment will arrive safely.

Also, contact your supplier or maintenance contractor prior to moving your photocopier. These items require special preparation before they can be moved and you will need to know the correct procedures to avoid damaging your machine.

Some help for relocating your office

Most removal companies cater for office removals. By taking the time to do your research you can ensure that you find the right company that suits your specific needs. Whether it is a short journey that you are after or a low cost option, the right company is out there. By being organised you can benefit from a fast move with minimal disruptions.